FREE Download! Party Planning Timeline + Mini Cake Pennant Flags!

Posted on February 27th, 2013 by Kara
Comments 14

You want to plan the perfect party with as little stress as possible, right? In my segment on Studio 5 today I took viewers behind the scenes and shared my party planning timeline! And now, I’m sharing it with you! These key tips can be used for prepping any party!

Download the above party planning timeline pdf HERE.

One to two months before

  • Set the date, time and place of the party
  • Decide on a party theme or color scheme
  • Determine your budget and estimate the cost of your party
  • Start to brainstorm ideas
  • Start to purchase non-perishable supplies
  • Contact and hire outside party vendors if applicable (face painter, bounce house rental, princess, etc.)

One month before

  • Chose an invitation
  • Start on party decor (things that require assembly before hand, etc.)
  • Continue to purchase non-perishable party supplies needed
  • Order cake/desserts if applicable

Three weeks before

  • Mail or deliver invitations
  • Make sure you have all non-perishable items that you need for the party
  • Start on party favors
  • Continue to work on party decor, etc.

Two weeks before

  • Create a master grocery shopping list for all tangible items needed for the party
  • Prepare any food items/treats that can be frozen
  • Make sure you have enough seating/tables, etc.

One week before

  • Set up a“mock party”or sketch out your party set up so you can get a visual
  • Follow up with guests who have not sent an RSVP
  • Create a music playlist on iPod, etc.
  • Write names of guest on party favors

Two days before

  • Purchase groceries and perishable items on your list
  • Wash cake stands, glassware & serving pieces, etc.
  • Start putting up party decor

Day before

  • Iron table cloths or linens needed
  • Start setting up actual party
  • Set out cake stands, food trays, etc. in proper places

Morning of

  • Chill drinks
  • Finish setting everything up
  • Prepare your guest bathroom
  • Set out garbages, etc.

Two hours before

  • Finish all food preparation

One hour before

  • Put out all food/dessert
  • Turn on iPod playlist
  • Sit down and relax/rejuvenate before guests arrive!

And, as promised, download the free HAPPY BIRTHDAY MINI PENNANT BANNER HERE! Want your banner to say something besides ‘Happy Birthday’? Mini alphabet pennants also available HERE!

AND, download this MASTER PARTY TEMPLATE via Studio 5 HERE!


14 thoughts on “FREE Download! Party Planning Timeline + Mini Cake Pennant Flags!

Please feel free to ask questions or leave comments

  1. Lisa Nielson

    The banner is so cute. Thanks for the download. When I tried to download the happy birthday one it just showed the abc one.

  2. Pingback: CraftCrave | Blog | Freebies for Printable Scrapbooking or Cardmaking (large): Thursday, 28 Feb 2013

  3. Jan

    I love love love your page site and shop! Thanks for the free pennant download..but am I doing something wrong when I attempt to save just saves a blank document?
    Any help is great.

    1. cpanel vps

      I was suggested this web site by my cousin. I’m not sure whether this post is written by him as no one else know such detailed about my difficulty. You are incredible! Thanks!|

  4. Pingback: Party planning tip | J. Rose Photography

  5. Pingback: Guest Blogger Shannon’s Part Planning Tips | Basically Bubbly

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