You want to plan the perfect party with as little stress as possible, right? In my segment on Studio 5 today I took viewers behind the scenes and shared my party planning timeline! And now, I’m sharing it with you! These key tips can be used for prepping any party!
Download the above party planning timeline pdf HERE.
One to two months before
Set the date, time and place of the party
Decide on a party theme or color scheme
Determine your budget and estimate the cost of your party
Start to brainstorm ideas
Start to purchase non-perishable supplies
Contact and hire outside party vendors if applicable (face painter, bounce house rental, princess, etc.)
One month before
Chose an invitation
Start on party decor (things that require assembly before hand, etc.)
Continue to purchase non-perishable party supplies needed
Order cake/desserts if applicable
Three weeks before
Mail or deliver invitations
Make sure you have all non-perishable items that you need for the party
Start on party favors
Continue to work on party decor, etc.
Two weeks before
Create a master grocery shopping list for all tangible items needed for the party
Prepare any food items/treats that can be frozen
Make sure you have enough seating/tables, etc.
One week before
Set up a“mock party”or sketch out your party set up so you can get a visual
Follow up with guests who have not sent an RSVP
Create a music playlist on iPod, etc.
Write names of guest on party favors
Two days before
Purchase groceries and perishable items on your list
Wash cake stands, glassware & serving pieces, etc.
Start putting up party decor
Day before
Iron table cloths or linens needed
Start setting up actual party
Set out cake stands, food trays, etc. in proper places
Morning of
Chill drinks
Finish setting everything up
Prepare your guest bathroom
Set out garbages, etc.
Two hours before
Finish all food preparation
One hour before
Put out all food/dessert
Turn on iPod playlist
Sit down and relax/rejuvenate before guests arrive!
And, as promised, download the free HAPPY BIRTHDAY MINI PENNANT BANNER HERE! Want your banner to say something besides ‘Happy Birthday’? Mini alphabet pennants also available HERE!
AND, download this MASTER PARTY TEMPLATE via Studio 5 HERE!
I love love love your page site and shop! Thanks for the free pennant download..but am I doing something wrong when I attempt to save it..it just saves a blank document?
Any help is great.
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that mini banner is more than adorable! thank you!
The banner is so cute. Thanks for the download. When I tried to download the happy birthday one it just showed the abc one.
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I love love love your page site and shop! Thanks for the free pennant download..but am I doing something wrong when I attempt to save it..it just saves a blank document?
Any help is great.
Thanks so much Kara! The mini flags are adorable and the checklist is so useful!
The party planning timeline is really helpful
Do you mean “non-perishable” instead of “non-tangible”?